Notice and Access

Notice and Access provisions came into effect in 2013. These rules give issuers the opportunity to mail a single notice with their proxy that outlines their meeting details and provides information on how to access the proxy materials online.

Our services to assist issuers in complying with these provisions in National Instrument 54-101:

Creating a “Notice and Access” notice that will be mailed with your proxy

Web hosting your full set of proxy materials

Fulfilment services, including a 1-800 number securityholders can call to request hard copies of your proxy materials

Maintaining a list of registered holders that have declined to receive materials by Notice and Access

To use Notice and Access for your next meeting, please let your Director know when you provide your Meeting Information Form.

Contact us for more information on our meeting services.