Notice and Access
Notice and Access provisions came into effect in 2013. These rules give issuers the opportunity to mail a single notice with their proxy that outlines their meeting details and provides information on how to access the proxy materials online.
Our services to assist issuers in complying with these provisions in National Instrument 54-101:
Creating a “Notice and Access” notice that will be mailed with your proxy
Web hosting your full set of proxy materials
Fulfilment services, including a 1-800 number securityholders can call to request hard copies of your proxy materials
Maintaining a list of registered holders that have declined to receive materials by Notice and Access