Notice and Access
The Securities and Exchange Commission (the “SEC”) adopted “notice and access” rules which allow companies to send a one-page notice that proxy materials are available electronically. This means the company can choose to send the notice in lieu of a proxy card, annual report and proxy statement. Shareholders then have the option to access the proxy material and vote online, or they may request paper materials be sent to them.
Our services to assist issuers in complying with the SEC’s notice and access provisions:
Creating a proxy “notice” that will be mailed to shareholders advising them how to access proxy material and vote electronically
Web hosting your full set of proxy materials
Fulfilment services, including the required toll-free phone number for shareholders to request hard copies of your proxy materials
Maintaining a list of registered shareholders who have made a permanent election to receive paper proxy materials