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Notice and Access

Notice and Access provisions came into effect in 2013. These rules give issuers the opportunity to mail a single notice with their proxy that outlines their meeting details and provides information on how to access the proxy materials online.

We encourage our clients to use Notice and Access, where applicable, as it can reduce the cost of printing/postage fees and overall environmental impact.

Our services to assist issuers in complying with these provisions in National Instrument 54-101:

Creating a "Notice and Access" notice that will be mailed with your proxy

Web hosting your full set of proxy materials

Fulfillment services, including a 1-800 number securityholders can call to request hard copies of your proxy materials

Maintaining a list of registered holders that have declined to receive materials by Notice and Access